The name of the association shall be the SOUTHSIDE FOUR WHEEL DRIVE GROUP INC.
To maintain and conduct a group of an educational, recreational, social and non political character for the purpose of developing safe and intelligent “on road” and “off road” driving and support for the conservation of natural environment.
3. POWERS - The association shall have the following powers:
3.1. To open any account or accounts with any Bank or Building Society and to operate by and in all usual ways, any such account or accounts.
3.2. To regulate the number of members, as recommended by the Executive Committee, by majority vote at any General Meeting.
3.3. To do all such other things as are necessary, incidental or conducive to the attainment of the objects of the Association.
4. INCOME AND PROPERTY
The income and property of the Association shall be applied solely to the promotion of its objectives and no part thereof shall be paid or transferred directly or indirectly by way of dividend, bonus, or otherwise by way of pecuniary profit to the members, provided that remuneration may be paid in good faith to persons, members or otherwise in return for services actually rendered to, or expenses incurred on behalf of the association.
5.1. There shall be two forms of membership:
5.1.1. FAMILY MEMBERSHIP - two adults and their children up to the age of 17 years.
5.1.2. SINGLE MEMBERSHIP - one adult person over the age of 17 years.
5.2. Providing the maximum membership has not been reached, membership shall be open to any individual or family interested in promoting the objects of the association.
5.3. Every applicant for membership shall complete, sign and forward to the Secretary a written application for membership in such form as the Committee shall decide.
5.3.1. Approval of membership shall be at the sole discretion of the Executive Committee.
5.3.2. The Executive Committee shall reserve the right to cancel the membership of any individual or family group where particular circumstances warrant such action. An expelled member shall have the right of appeal to a General Meeting of members.
6. MEMBERSHIP FEES
6.1. For the purpose of the assessment of annual fees, the financial year of the association shall commence on the first day of July and the annual fees shall be due on that date.
6.2. Fees shall be up for revision at the Annual General Meeting each year.
6.3. Members will be deemed un-financial and their names will be removed from the Register if fees are not paid within sixty (60) days of the due date.
7.1. An Annual General Meeting shall be held in the month of September each year, notification of date, time and venue shall be given in writing to all members at least seven (7) days prior to the due date.
7.2. General Meetings shall be held at such times and places determined by preceding General Meeting of the association.
7.3. Special General Meetings of the association may be convened by the Chairperson, Secretary or by requisition of a group comprising of at least 1/5 of the total membership. At least seven (7) days notice of such meetings shall be given to all members. Where a Special General Meeting is requisitioned by members, the Executive Committee shall ensure that a notice of such meeting is sent to members within fourteen (14) days of the receipt of the requisition by the Chairperson.
7.4. At all Meetings the Chairperson shall preside but where the Chairperson is absent from a meeting, the members present may appoint one of them to preside at that meeting.
7.5. Sub Committees shall meet at such times as deemed necessary.
At any meeting of the association the majority of the members entitled to attend such meeting shall constitute a quorum.
9.1. All Single Members shall have the right to exercise one (1) vote on any motion under discussion at meetings which they are entitled to attend.
9.2. All Family Groups shall have the right to nominate an Executive to exercise one vote on behalf of that family. The association to be informed as to who has been nominated to vote.
9.3. Voting shall be carried by a simple majority.
9.4. In the event of an equal voting on a motion before the association, the motion will be carried forward to the next meeting. At this meeting the Chairperson shall have the casting vote if necessary.
10.1. The association shall be managed by an Executive Committee consisting of Chairperson, Secretary, Treasurer, and five (5) nominated members.
10.2. The Committee shall be elected at the Annual General Meeting and, subject to termination of office by resignation or otherwise, shall remain in office until their successors are appointed at the Annual General Meeting next following their appointment. The Committee shall have the power to fill in any vacancy that may occur, but the proceedings of the Committee shall not be invalidated in the consequence of their being less than the required number. The retiring officers and other members of the Committee shall be eligible for re-election.
10.3. The Executive Committee will have the power to co-opt members for special purposes or where deemed necessary.
10.4. Sub-Committees may be set up comprising members of the Committee and/or other persons.
10.5. Sub-Committees will appoint a convener who will be responsible to the Executive Committee and shall be required to report on the actions of the Sub-Committee
11. ELECTION OF COMMITTEE
11.1. Any two members may nominate any other member or members to serve on the Committee.
11.2. A member may be nominated for more than one office or position at the same election, but may be elected to only one such office or position.
11.3. Voting shall be by simple majority and each category of member shall be entitled to vote for as many candidates as there are offices or positions to be filled. The candidates who receive the most votes shall be declared elected and in the case of two or more candidates receiving an equal number of votes, the Chairperson shall have a second, or casting, vote.
The business of the Group shall be managed by the Executive Committee who may exercise all such powers of the association as are not by these rules required to be exercised by the association in General Meetings.
13. COMMON SEAL
The association shall have a common seal which shall be kept in the custody of the Secretary and shall be affixed to any deed, instrument or document at the direction of the Committee. Every such deed, instrument or document to which the Seal is affixed shall be signed by the Chairperson and countersigned by the Secretary or by some other person appointed by the Committee for the purpose.
The auditor shall be appointed by the members at the Annual General Meeting. Auditing of the books of account shall be conducted annually just prior to the Annual General Meeting so that an audited financial report shall be available at the meeting
15. AMENDMENTS TO THE CONSTITUTION
The Constitution may only be amended, or added to, at Annual General Meetings or Special Meetings called for that purpose. A majority of two thirds of the members present shall be required to pass an amendment or addition.
The association may be dissolved or wound up by a resolution at any General Meeting or at a Special General Meeting called for such purpose.
If upon the dissolution or winding up of the association there remains, after the satisfaction of all its debts and liabilities, any property whatsoever, the same shall not be paid to, transferred or distributed amongst the members of the association.
It shall be given to some other association, institution or body having objects similar wholly or in part to the objects of the association, provided that the association, institution or body shall prohibit the distribution of its income and property amongst its members, or it shall be paid to or transferred to some charitable object, which association, institution, body or object shall be before the time of dissolution or winding up. In default of any such resolution such payment, transfer or distribution shall be determined by a Judge of the District Court.